Planning a Successful Conference in Tamborine at Bearded Dragon Hotel
Planning a conference in Tamborine can be a rewarding experience, especially when you choose a versatile venue like the Bearded Dragon Hotel. For Booking Enquiries and more information, please click HERE. To ensure your event runs smoothly, here are some tips tailored to suit this all-inclusive corporate and conference venue:
1. Establish Your Objectives and Audience:
Begin by defining the purpose of your conference and identifying your target audience. What are the key messages you want to convey, and who are the attendees? Understanding these factors will guide your planning process.
2. Set a Clear Timeline and Runsheet:
Creating a detailed timeline and runsheet is essential to keep your conference on track. Start by setting a date for the event and work backward to establish deadlines for tasks such as:
- Booking the venue and accommodations.
- Securing speakers or preparing speeches.
- Promoting the event.
- Deciding on catering and equipment requirements.
- Managing registration and logistics.
- Rehearsing presentations.
3. Choose Your Speakers:
For finding speakers, consider the theme and objectives of your conference. Reach out to industry experts, thought leaders, or professionals who can provide valuable insights to your audience. The Bearded Dragon Hotel may also have recommendations or a list of previous speakers who have graced their venue.
4. Writing Speeches:
If you’re tasked with writing speeches for the conference, here are some tips:
- Clearly define the purpose and main message of the speech.
- Keep it concise and organised with a clear introduction, body, and conclusion.
- Use relatable stories, statistics, and examples to engage the audience.
- Practice the speech several times to ensure fluency and coherence.
- Tailor the speech to fit the overall theme and objectives of the conference.
5. Equipment Requirements:
The Bearded Dragon Hotel offers state-of-the-art equipment, making it an ideal choice for your conference. However, ensure you have the following essentials:
- HUGE TV for presentations.
- Surround sound system.
- PA system and microphone for speakers.
- Reliable Free and Fast Wi-Fi for attendees.
- Audiovisual support for any technical issues.
- Adequate seating and tables for attendees. Customised Floorplan provided.
- Backup power sources in case of outages.
6. Full Event Coordination:
The Bearded Dragon Hotel offers full event coordination services if required. This can be a valuable resource, as their experienced team can assist with everything from logistics and setup to catering and entertainment, ensuring a seamless event.
7. Promote Your Conference:
Create a comprehensive marketing plan to promote your conference. Utilise social media, email marketing, flyers, and partnerships with relevant organisations to reach your target audience. The Bearded Dragon Hotel may also help with promotion through their channels.
8. Plan for Catering:
Coordinate with the venue for catering options that suit your conference. Whether it’s a buffet lunch, coffee breaks, or a formal dinner, ensure that attendees’ dietary preferences and restrictions are accommodated. Bearded Dragon’s team will assist with all catering requirements, ensuring for consistent delivery and assist with any dietaries.
9. Registration and Logistics:
Set up an online registration system to streamline attendee sign-ups and payments. Provide clear instructions for transportation and parking, especially if attendees are coming from outside Tamborine. Located under 1 hour from both Brisbane and Gold Coast, Bearded Dragon Hotel is the perfect location for all conference events for South East Queensland and Northern NSW.
10. Rehearse and Prepare:
In the days leading up to the conference, conduct rehearsals with speakers and ensure that all equipment is in working order. Familiarise yourself with the Bearded Dragon Hotel’s facilities to efficiently manage the event.
By following these tips and utilising the resources available at the Bearded Dragon Hotel in Tamborine, your conference is poised for success. With careful planning, attention to detail, and the right venue, you can create a memorable and impactful event for your attendees.
11. Book your Corporate Event, End of Year Staff Party or Conference today HERE
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